Organizing Business Records

So, How To Organize Business Records? Throughout the business world, data is collected that is needed to run and track daily operations. Reports of current sales, forecast reports, employees’ work hours and inventory lists of available stock in warehouses are just some of the records that a business might need to sort. You may also collect data reports for document creation and store customer information. For many businesses, keeping these documents as virtual files in computer networks, as well as, physical records that are stored in warehouses and storage facilities is standard practice. Unfortunately, the number of files and documents your business creates can be enormous. Without a proper archival storage system set up, workers end up stacking boxes on top of each other as the boxes pile up in corners. This situation makes it more difficult to retrieve the required physical files when needed, leads to misfiled records, and may accidentally cause the wrong files to be destroyed. Studies have shown that anywhere from 3 percent to 5 percent of records become lost or misplaced at any given time, and that workers can waste an average of 2 hours looking for the misplaced records or spend up to $180 recreating a one-page document. No manager wants to put out an SOS memo to the rest of the staff over a missing employee who became lost in the piles of documents in the storage room as they tried to find that one important file. Finding storage solutions that can reduce the amount of misplaced and missing files (or workers searching for such files) can become paramount to your operations.

Smarter Archive Organization Starts with Better Storage Options

One of the fastest and easiest ways to reduce wasted productivity and document re-creation costs is to analyze current archival shelving organization. Archive shelving allows for your business to keep records off the ground, especially helpful in buildings where records are stored in basements that can get flooded. This shelving provides better organization solutions, as boxes of documents can be grouped and shelved in specific locations based on importance and how often the information is used. You can better utilize available storage space for different size locations, such as rooms that are narrow with high ceilings or storage spaces that are wide but with low ceilings. We offer two types of record management shelving options: Rivet System® Archive Shelving and Bulk Archive Shelving.

Rivet System® Archive Shelving

These shelving systems are ideal for organizations that store smaller batches of records or will store these files for shorter lengths of time. Rivet System® Shelving Systems don’t require nuts, screws or bolts to assemble so office workers can easily set up and tear down these units. Archive shelving systems can hold 100 standard archive boxes and come in several storage depths to allow for double box stacking.

Bulk Archive Shelving

Bulk Archive Shelving can be used in organizations where they are managing and storing large amounts of physical documents and files. This shelving option can hold 140 archive boxes that are standard size and allows for add-on units to be attached when your storage needs increase. You can double stack boxes on bulk archive shelving for more storage capacity and still be able to easily retrieve files. At Action Wholesale Products, we offer Rivet System® Archive Shelving and Bulk Archive Shelving at the lowest prices guaranteed. Before making a purchase, evaluate your current record management system. By understanding your record storage needs, how workers will retrieve files and the amount of time you will be storing these records, you can decide on the right types of archival shelving organization for your warehouse or storage facility. One of our representatives would be happy to assist you in selecting the right shelves as well.